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Gravity Forms to Monday.com: Create board items from form entries with Zapier

By Gravity Forms Updated November 13, 2025

Monday.com is a popular project management app that allows you to keep track of all your projects and tasks. And with Gravity Forms and our Zapier Add-On, you can easily integrate your WordPress website with Monday.com, streamlining your workflows and data transfer between the two platforms.

In this post, we’ll explore what makes Gravity Forms a great choice for your website forms, the benefits of using Monday.com, and show you how you can integrate the two using our Zapier Add-On. Let’s get started…

Why use Gravity Forms?

Gravity Forms is a powerful form plugin for WordPress that allows you to create anything from a simple contact form to advanced custom solutions. Form examples include application forms, payment forms, surveys, registration forms, and more.

Key features include:

• Intuitive drag-and-drop builder with ready-made templates to help you create and launch forms quickly and easily.
• Powerful built-in features including conditional logic, multi-page forms, calculations, file uploads, notifications, confirmations, and more.
• Extensive integrations & add-ons that connect your forms to CRMs, automation platforms, payment processors like Stripe, and countless other business apps.
• Reliable documentation & support with detailed guides, developer resources, and expert assistance when you need it.
• Gravity SMTP included with Elite so you can send reliable form notifications and all other WordPress emails with improved deliverability.

As you can see, Gravity Forms offers everything you need to build powerful, flexible, and data-rich forms. But what makes it such a strong fit for syncing form data to Monday.com?

With more than 30+ field types and fully customizable form layouts, you can collect exactly the information your team needs for any Monday.com workflow – from lead intake and client onboarding to project requests, support tickets, event registrations, and more.

And thanks to Zapier, connecting Gravity Forms to Monday.com is seamless. You can automatically send form submissions into your Monday.com boards, trigger automations, update items, assign tasks, and keep your workspace organized.

Now, let’s take a closer look at Monday.com…

Monday.com features and benefits

Monday.com is a fully customizable Work OS designed to help teams plan, track, and automate work across any workflow. With flexible building blocks, powerful automations, AI assistance, and hundreds of templates, teams can build workspaces tailored to marketing, sales, operations, product development, and more.

Monday.com key features

• Intuitive boards and dashboards that let you track tasks, deadlines, KPIs, and team workload with real-time insights.
• Powerful automations that eliminate repetitive work and keep projects moving without manual effort.
• Multiple views – including Kanban, Gantt, Timeline, Calendar, and Workload- so teams can visualize projects in the way that suits them best.
• Collaborative Docs for real-time editing, knowledge sharing, and project documentation.
• AI-powered tools to generate content, summarize updates, automate tasks, and analyze workflows.
• Extensive templates and workflows that help teams get started quickly in marketing, CRM, operations, and more.
• Hundreds of integrations with tools like Slack, Google Workspace, HubSpot, Teams, Jira, Zoom, and more.

Who should use Monday.com?

Monday.com is built for teams of all sizes – from small businesses who want an all-in-one work management platform, to large enterprises managing complex portfolios and cross-functional workflows.

It’s equally suited for agencies, marketing teams, developers, operations teams, and any organization that needs visibility, automation, and seamless collaboration.

WordPress to Monday.com integration with the Zapier Add-On

Now that you know what Gravity Forms and Monday.com have to offer, let’s take a look at how you can integrate the two tools.

For this, you’ll need the Gravity Forms Zapier Add-On. Using the Zapier Add-On, you’ll be able to send information collected through any of your forms directly to your Monday.com account and ensure the information is added to the correct project and place.

Here are a few examples of information that can be sent to your Monday.com account with the Zapier Add-On:

• Submit product orders or payment form data directly into your Monday.com boards for easier order tracking and fulfillment.
• Capture new leads and send all associated inquiry details straight into your marketing or sales pipelines.
• Create new contacts or client records in Monday.com using the information submitted through your forms.
• Log support requests or service tickets to ensure customer issues are tracked and assigned.
• Create or update deals in Monday.com’s CRM, keeping your sales pipeline accurate and up to date.

It is important to note that the Zapier Add-On is only available with a Gravity Forms Pro, Elite, or Nonprofit license. For more information on the features and other add-ons available with these license types, check out the Pro, Elite, and Nonprofit license pages.

How to set up Gravity Forms and Monday.com integration

Setting up the integration between Gravity Forms and Monday.com is relatively simple. Keep in mind that you’ll need Gravity Forms installed and active on your WordPress website, and a Monday.com account. You’ll also need the Zapier Add-On installed and a Zapier account, which we’ll run through setting up below…

Install and configure the Zapier Add-On

To get started with the Zapier Add-On, open your WordPress dashboard and select Forms > Add-Ons. This will open the add-on browser – scroll down to the Zapier Add-On and click to Install, and then Activate.

Next, in order to connect your forms to Monday.com and Zapier, you need to enable Gravity Forms’ built-in REST API.

In a nutshell, this API lets Gravity Forms send and receive data from other sources, including Zapier.

Here’s how to set it up:

1. Go to Forms → Settings in your main WordPress dashboard.
2. Select the REST API tab.
3. Check the box to Enable access to the API. This will expand some additional options.
4. Click Add Key under Authentication (API version 2).

In the popup that appears, configure things as follows:

• Description – An internal name to help you remember.
• User – Choose your WordPress admin account.
• Permissions – Read/Write.

Then, click Add.

Gravity Forms will now show you two pieces of information:

• Consumer Key
• Consumer Secret

Make sure you copy these keys to a safe location because you’ll need them in the next step and Gravity Forms won’t show them again. If you accidentally lose them, you can just create a new key – so don’t worry!

Finally, make sure to click Update at the bottom of the settings area to save your changes. Once you’ve created your form, simply embed it on the page or post where you want to collect submissions for Monday.com.

For further information on this process and setting up the Zapier Add-On, check out the Gravity Forms documentation.

Select a Zap

Now, you’ll do most of the rest of the work from Zapier.

To connect WordPress to Monday.com, you’ll use a “Zap”, which is Zapier’s term for an automation recipe.

You have two options:

1. You can pick a premade Zap – Zapier lists a number of premade recipes on this page.
2. You can build your own Zap from scratch by using the various actions.

For this tutorial, we’ll use the premade Zap to create Monday.com items on boards for new form submissions in Gravity Forms.

However, you’re free to choose a different premade Zap or make your own. The general steps are the same either way, so you should be able to follow along even if you’re using a different Zap recipe.

Choosing the template will open the Zapier editor. The Zap will automatically be configured to use the Gravity Forms Form Submission as the trigger to Create Item on a Monday.com board.

Connect Gravity Forms to Zapier

Next, it’s time to check the connection between Gravity Forms and Zapier. If you’ve connected Zapier with Gravity Forms before, Zapier’s Copilot will log you in automatically and present you with your next-step action items.

Alternatively, if this is your first time connecting Zapier with Gravity Forms, you’ll need to click on the Gravity Forms step and then click Sign in.

Then, you’ll need to enter a few pieces of information:

1. Site URL – The full URL of your WordPress site, including the HTTPS part. You can copy this exactly by going to Settings → General in your WordPress dashboard and copying the Site Address.
2. Consumer Key – From Step #2 in this guide.
3. Consumer Secret – From Step #2 in this guide.

Finally, click Yes, Continue to Gravity Forms.

Next, back in the Zapier editor, click Continue to be taken to the configuration step. Here you’ll need to:

• Choose the form you want to send data from.
• The Use Admin Field Labels? section is not required, but you can fill it out if you have added Admin Labels.
• Add a Unique name and again click Continue.

You should then see a green checkmark indicating that the connection was successful.

Click Continue to advance.

You’ll now be asked to Test what you’ve set up. Click Test Trigger to ensure the connection works.

You should end up with a viewable example submission record. Click Continue with selected record.

Connect Zapier to Monday.com

You’ll now need to complete the same process to connect to Monday.com. First, ensure the Action Event is set to Create Item, and then follow the instructions to authorize your account:

1. Click to connect your account. This will open an authorization prompt for Monday.com (assuming you’re already logged into Monday.com in another browser window or tab). This prompt contains instructions on where to find your API token on Monday.com.
2. Enter the token found on your Monday.com account.
3. Once connected, click Yes, Continue to Monday.com in Zapier.

Back in Zapier, you should see that your account is connected and that you can click Continue to configure the Zap.

Configure and enable the Zap

Now that you’ve connected Gravity Forms and Monday.com, you’re ready to customize how you want to pass the data from Gravity Forms to Monday.com.

Choose your Board ID (your Monday.com board where you want your form submissions to populate), and Item Name (fields you want to be pulled into your board). Then click Continue.

Finally, you can submit a test to make sure the connection works:

Zapier will send some test data to your Monday.com board. In Monday.com, you can confirm that the connection works because you’ll be able to see the test entries on your board.

Publish your Zap

The last step is to enable the WordPress Monday.com integration by clicking Publish.

Everything should work automatically from now on.

As people submit entries via your web form, Gravity Forms will automatically pass that information to Monday.com according to the integration settings that you chose.

If you ever need to adjust or disable the integration in the future, you can do so from your Zapier dashboard.

Don’t have Gravity Forms yet?

If you’re still on the fence about using Gravity Forms, why not take advantage of our fully functional, free personalized demo? This will allow you to see everything our plugin has to offer.

Explore the drag-and-drop builder and see how easy it is to build a form from scratch. Or, if you want to save time, check out our pre-made form templates and see different kinds of forms you can build with Gravity Forms.

Already in love? Purchase our powerful WordPress form plugin today!