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Form Data Vault

A third-party plugin by Form Data Vault

Archive every Gravity Forms submission into a secure external system with full audit history, GDPR‑ready deletion proof, retention controls, and team‑level permissions.

Form Data Vault
Form Data Vault automatically captures every Gravity Forms submission — including all field types, file uploads, and premium add-on data — and archives it into a secure, searchable cloud vault. No per-form configuration. No lost entries. No compliance gaps.
What it does:
  • Automatic capture — Intercepts submissions from every form on your site the moment the plugin is activated. New forms are captured immediately with no setup required.
  • Secure cloud archive — All submission data is encrypted in transit (TLS 1.3) and at rest (AES-256) in Microsoft Azure, giving you a permanent, tamper-evident record independent of your WordPress database.
  • Full Gravity Forms field support — Text, select, radio, checkbox, date, time, email, phone, address, number, file upload, multi-file upload, signature (GF Signature add-on), survey fields (GF Survey), quiz answers (GF Quiz), and Repeater field data are all captured and stored.
  • GDPR / CCPA compliance tools — Delete a contact’s data across every form in one action, with cryptographic deletion proof automatically generated and stored — so you can demonstrate compliance to auditors without manual work.
  • Retention policies — Set automatic expiry rules by form or globally. Data is removed on schedule with an audit trail of what was deleted and when.
  • Cross-platform search — Search and filter your entire submission history across every form, every WordPress site, and every other form tool (Typeform, Jotform, Formstack, Tally) connected to your account — from a single dashboard.
  • Audit-ready exports — Export filtered submission sets to CSV or JSON, with cryptographic integrity hashes, for regulatory audits, legal requests, or data migrations.
  • Team access controls — Role-based permissions let you give team members read-only, export-only, or full access to specific forms or all data.
  • Multi-site support — Full WordPress multisite compatibility. Each site in a network can connect independently or share an account.
  • Dashboard analytics — View submission volume, trends, and storage usage per site from the Form Data Vault admin dashboard inside WordPress.
Why teams use it alongside Gravity Forms:
Gravity Forms keeps entries inside your WordPress site, where they’re part of your hosting, backups, and database. Form Data Vault adds a secure external archive that operates completely outside WordPress, giving your submissions long‑term protection that isn’t tied to your site’s infrastructure.
Form Data Vault also provides the long‑term retention, GDPR/CCPA deletion workflows, audit history, and cross‑site search that many organizations need for compliance and governance. It’s a straightforward way to add durable, enterprise‑level data protection to the Gravity Forms ecosystem.
Getting started:
  1. Install and activate the Form Data Vault plugin
  2. Create an account at formdatavault.com
  3. Connect your site using the provided API key
  4. All Gravity Forms submissions are captured automatically
No Gravity Forms configuration changes needed.